User-Defined Fields (UDF) are custom fields that can be added to Assets that are not part of the standard fields. UDFs can be set up to populate on all Assets or according to the Asset Category. There are 6 types of fields: Text, Dropdown, Integer, Decimal, Date and Date/Time.
*Note: Once a UDF has been created or edited, you must log out and back into CMS to see the changes.
To create a UDF, click icon.
Each UDF must have a Name and Date Type.
When creating a UDF with a Data Type of Dropdown, once the UDF has been saved, the additional options to add the Dropdown items will appear.
Click to the icon to add options to the dropdown select if it will be visible and searchable, save. Once you have added all dropdown options save the UDF.
Once UDF is saved it will appear in the Available User Defined Fields panel displaying the Type of field.
To select a particular Asset category, use the Category dropdown located on the upper right side of the page.
*If no Category is selected, UDF will appear on all Assets.
To add an Available UDF, click the icon next to the UDF and it will be moved over to the Selected User Defined Fields panel.
The order in which the UDF can be adjusted by clicking icon and drag up or down to the desired placement.
To remove a UDF from an Asset click the icon next to the UDF listed in the Selected User Defined Fields panel.
3/2026
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